AP/Travel Accounting Spec

Salary Range: $35,000 - $80,000

Job Posting End Date: October 22, 2024

We’ve Got You Under Our Wing

We are the duck. We develop and empower our people, cultivate relationships, give back to our community, and celebrate every success along the way. We do it all…The Aflac Way.

Aflac, a Fortune 500 company, is an industry leader in voluntary insurance products that pay cash directly to policyholders and one of America's best-known brands. Aflac has been recognized as Fortune’s 50 Best Workplaces for Diversity and as one of World’s Most Ethical Companies by Ethisphere.com.

Our business is about being there for people in need. So, ask yourself, are you the duck? If so, there’s a home, and a flourishing career for you at Aflac.

Worker Designation – This role is hybrid. This means you will be expected to report to one of our Aflac offices located in Columbus for at least 60% of the work week. You will work from your home (within the continental US) for the remaining portion of the work week. Details of this schedule will be discussed with your leadership. 

What does it take to be successful at Aflac?

• Acting with Integrity
• Communicating Effectively
• Pursuing Self-Development
• Serving Customers
• Supporting Change
• Supporting Organizational Goals
• Working with Diverse Populations

What does it take to be successful in this role?

• Proficient, with work experience, in Microsoft Office including knowledge/experience in Outlook, Word, Lync and PowerPoint; intermediate proficiency with work experience in Excel

• Knowledge of accounting processes and procedures related to accounts payable, travel, and applicable tax laws

• Experience in general ledger accounting with strong analytical skills required

• Understanding of basic accounting concepts and terminology

• The ability to perform intermediate math calculations

• Excellent oral, written, and interpersonal communication skills to interact effectively with internal and external customers, to provide information and resolve problems

• Excellent attention to detail and accuracy

Education & Experience Required

• High School Diploma or Equivalent
• Four years of job-related work experience 
• Three years of job-specific work experience in Accounts Payable

Or an equivalent combination of education and experience

Education & Experience Preferred

• Experience using computerized accounts payable systems (SAP), as well as general ledger systems

Principal Duties & Responsibilities

• Follows established and documented policies, procedures and guidelines; maintains, monitors, and audits the activity of assigned department accounts; audits and confirms information (content and calculations) submitted for processing; prepares, schedules, and coordinates database uploads and cycle processing and assists with the process of auditing and confirming the transfer of information between systems

• Processes expenses in an accurate and timely manner and in accordance with company procedures; analyzes and monitors travel expenses to ensure compliance with company and government regulations; collects outstanding travel advances; records appropriate vendor, expense account number and tax information when processing payments; reviews, codes and processes check requests; prepares document batches for processing; researches vendor and employee inquiries

• Identifies and compiles data and reviews expenses related to Sales force meetings and contests to ensure associates, employees and board of directors’ earnings are reported accurately per IRS regulations; completes relevant logs, forms, journal vouchers, and prepares all supporting documentation required to process each transaction

• Maintains user system access; troubleshoots user problems to identify accuracy of user profile; researches and processes ACH returns; conducts system testing for system patches and upgrades

• Audits account statements; uses in-depth knowledge of applicable tax laws related to all department tasks, process flow, and interaction or relationships between accounts to identify and resolve discrepancies, transaction and/or system errors, questionable transactions, potential fraud activity, etc., or requests corrective action from the appropriate team member or department; extracts, compiles, and formats a variety of statistical information to create reports for management

• Works with Financial Services management and other departments to process non-routine or new transaction requests; prepares all required paperwork and gathers all supporting documentation; obtains appropriate approval to prepare, calculate, and process all special requests

• Maintains effective and accurate electronic or manual filing systems that provide a quick reference database for transactions and other department activities; logs, stamps, copies, and prepares documents for imaging; maintains an up-to-date procedure manual that provides accurate step-by-step procedures to accomplish all assigned tasks

• Recommends improvements to processes and procedures to streamline activities, enhance service turnaround time, improve productivity, and improve quality

• Performs other duties as required

Total Rewards

This compensation range is specific to the job level and takes into account the wide range of factors that are considered in making compensation decisions including, but not limited to: education, experience, licensure, certifications, geographic location, and internal equity. The range has been created in good faith based on information known to Aflac at the time of the posting.  Compensation decisions are dependent on the circumstances of each case. This salary range does not include any potential incentive pay or benefits, however, such information will be provided separately when appropriate. The salary range for this position is $35,000 - $80,000

In addition to the base salary, we offer an array of benefits to meet your needs including medical, dental, and vision coverage, prescription drug coverage, health care flexible spending, dependent care flexible spending, Aflac supplemental policies (Accident, Cancer, Critical Illness and Hospital Indemnity offered at no costs to employee), 401(k) plans, annual bonuses, and an opportunity to purchase company stock.  On an annual basis, you’ll also be offered 11 paid holidays, up to 20 days PTO to be used for any reason, and, if eligible, state mandated sick leave (Washington employees accrue 1 hour sick leave for every 40 hours worked) and other leaves of absence, if eligible, when needed to support your physical, financial, and emotional well-being. Aflac complies with all applicable leave laws, including, but not limited to sick and safe leave, and adoption and parental leave, in all states and localities.