Market Administrative Specialist- Cranberry Township, PA
Cranberry Twp, PA, US, 16066
Opportunity: Market Administrative Specialist- Cranberry Township, PA
Job Summary
Provides administrative functional support to the operational function of the Market Office; provides assistance to the team by supporting various events including state meetings, participating in philanthropic events, travel coordination and assisting guest during events
Principal Duties & Responsibilities
• Prepares a variety of correspondence on own initiative from drafts or verbal instruction, such as memos, letters, articles, reports, proposals, charts, etc.; prepares and processes routine forms, documents, requisitions, purchase orders, transmittal forms, etc., following standard procedures, and responds to inquiries
• Acts as Market Office contact receiving visitors, screens, and routes incoming telephone calls, places calls, receives visitors, arranges appointments and maintains a calendar; coordinates travel arrangements and meetings; prepares agendas and materials for presentations; takes and prepared meeting minutes; distributes incoming mail, faxes, and other communications
• Maintains inventory levels of office supplies and initiates purchase orders as necessary; reconciles invoices and maintains current expense and balance records against budgeted dollars; provides administrative assistance to the management team by compiling data and developing the department’s budget; submits travel and other expenses for payment or reimbursement
• Maintains effective and accurate filing systems that provide a quick reference database of records, including but not limited to, staff personnel records, time sheets, statistical and financial reports that show the department’s accomplishments, productivity levels, operating cost, etc.; releases information according to company policies and procedures; audits files at specific intervals to identify and purge outdated or unnecessary items, and ensures confidentiality of records
• Performs other related duties as assigned
Education & Experience Required
- Minimum Required High School Diploma or equivalent
- Minimum Required three years of administrative support experience
Or an equivalent combination of education and experience
Job Knowledge & Skills
• Excellent oral, written, and interpersonal communications skills to interact effectively with internal and external customers
• Microsoft Excel
• Microsoft Word
• Microsoft PowerPoint
• Microsoft Outlook
Competencies
- Acting with Integrity
- Communicating Effectively
- Pursuing Self-Development
- Serving Customers
- Supporting Change
- Supporting Organizational Goals
- Working with Diverse Populations
Nearest Major Market: Pittsburgh